Executive Assistant to the Directors

What we are looking for:

• Confident and experienced in the PA / EA / Operations role
• Excellent English verbal and written communication skills
• Competent with technology including experience with Slack, Teamwork and Google Workspace and the ability to learn company-specific software if required
• Flexible & entrepreneurial approach to all work
• A very 'hands-on' approach and able to think outside the box
• Proactive problem solver
• Ability to prioritise, be proactive and demonstrate self-initiative

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Sound like something you'd be interested in, read on for the key skills we’re looking for. 

You’ll likely be a passionate all-rounder, and just as importantly, you’ll be a good person and team player.

Responsibilities include but not limited to:

• Diary management - meetings, video-calls and appointments, create agendas and itineraries
• Acting as a gatekeeper to the Founder and directors
• Booking and arranging travel, transport and accommodation
• Reminding the manager/executive of important tasks and deadlines
• Onboarding new clients ensuring everything is received from client and set up correctly
• Assisting with the running of client projects 
• Minutes and actions of meeting including team stand ups
• Liaising and sourcing external partners 
• Implementing and maintaining procedures and administrative systems
• Updating and setting up Teamwork and Slack for client and internal projects
• Document formatting and creation
• Presentation deck creation 
• File management and organisation
• Proofreading/quality checking documents 
• Conducting or preparing any research 
• Managing ad hoc projects

Technical must-haves

• General understanding of the principles and processes involved in an executive assitant role
• Proficient in Google Workspace tools

General must-haves

• Excellent written, verbal and negotiation skills. You’re pretty comfortable with communicating (often sensitive) information tactfully.
• Ability to compose professionally constructed documents and presentations for internal and external viewing.
• A hands-on and positive approach to problem solving; identifying issues and using your initiative and available resources to generate ideas and solutions.
• A no nonsense approach to dealing with day to day business, people and providers

Must be

• Positive and enthusiastic.
• A great relationship developer - you’re a dab hand at building rapport with both colleagues and clients.
• Sharpe eyed when it comes to detail, especially when applying individual processes and procedures.
• A real team player, contributing to best practice and sharing knowledge, resources and ideas, but comfortable working alone when required.
• Brilliant when it comes to organisation and personal time management in order to deliver projects to mutually agreed timelines.
• Practical and level-headed with the ability to manage multiple projects at once and to react quickly when needed.
• Hardworking and flexible with a willingness to work outside ‘normal’ working hours when required. (This isn’t a regular thing but it can happen every so often).
• Keen to progress and develop.
• Ability to travel both nationally and internationally on short notice.
• Willing and able to work up to 3 days a week in our Gatwick office

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